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Clara, BAU AI's bids and RFPs agent
Clara · Agent 01 · Bids & RFPs

Find the right bids.
Read it. Fill in the forms.

Clara finds the bids that fit you, reads every page and fills in your bid forms. Each risk is cited to its page, and your team makes the call.

Book a demo New: bid forms fill themselves in
ClaraBid Agent
Review the Summit Medical package
Reading 312 pages
Worked for 4m 32s · 312 pages

Bid it. 34 findings, 5 high risk, each cited to its page.

Summit Medical Center, Phase 2IFB · public · Travis County, TX
Contract valueAbout $48MBid deadline25 daysScope312 pages, 48 spec sectionsFindings34, 5 high risk
Recommends Bid82% fit
Open the Go/No-Go memo
Ask Clara about bids or your company...

Sample bid and sample data. Analysis time is illustrative.

Clara at work · sample data

What does Clara do with a bid package?

Five jobs in one workspace. Pick a step or let it play.

ClaraBid Agent1,000+portals scanned
Today, 9:24 AM
Find bids that fit our profile
Searching 1,000+ portals
Worked for 41s · 4 steps

24 of 2,940 new bids fit your profile today. Summit Medical Center is the closest match: healthcare, about $48M, inside your Travis County radius.

Bids in this answer
Summit Medical Center, Phase 2IFB · Travis County, TXDue Dec 8, 2026Ask about bidView bid
SuggestionsRead the full packageShow 23 more
Ask Clara about bids or your company...
Travis County +100 miSortFilter
24 of 2,940 new bids fit your profile today
Fit 82%IFB · public
Summit Medical Center, Phase 2
Hospital districtTravis County, TX · 12 miDue Dec 8, 2026, 2:00 PM CT25 days
Medical office building, MEP and BMS heavy, CSI Divisions 02 to 33
AI analysisFill documentsRejectTo Workspace
Fit 77%CSP · public
Elementary School No. 8, fire protection and life safety
Lake Travis ISD · 14 miDue Jan 14, 2027
Fit 71%Private · GMP
Cedar Park Logistics Center
Private owner · 22 miDue Nov 30, 2026
Read the Summit Medical package
Reading 312 pages
Read 312 pages in 4m 32s

34 findings, 5 high risk. Each one is cited to its page. Three of them move your number:

Findings
Liquidated damages, no capHigh$5,000 a day, added to AIA A201 §8.3. About $150,000 per 30 days late.p. 47
Bonds at 100% of the contractNotePerformance and payment bonds, within your $20M aggregate bonding.p. 9
Expansive clay, 28 ft piersHighFoundation depth drives cost. Price it, or carry an allowance.p. 288
Ask Clara about bids or your company...
Fit 82%Competition: 4+ bids
Summit Medical Center, Phase 2
Hospital districtDue Dec 8, 2026, 2:00 PM CT
AI summaryAddendaDocumentsSchedule
Source: county bid portal
7 documents · 312 pages
  • PDF00 Invitation for Bids.pdf6 ppQueuedReadingRead
  • PDF01 Instructions to Bidders.pdf14 ppQueuedReadingRead
  • PDF02 Bid Form and AIA A305.pdf9 ppQueuedReadingRead
  • PDF03 Supplementary Conditions.pdf24 ppQueuedReadingRead
  • PDF04 Project Manual, Divisions 01 to 33.pdf236 ppQueuedReadingRead
  • PDF05 Geotechnical Report.pdf18 ppQueuedReadingRead
  • PDF06 Addenda 1 and 2.pdf5 ppQueuedReadingRead
Today, 9:14 AM
Should we bid Summit Medical Center, Phase 2?
Reading the bid package
Worked for 4 min · 34 findings

Bid it, and price two risks in. It fits your size, region and bonding. The uncapped liquidated damages and the expansive clay need a number before bid day.

SuggestionsDraft an RFI on the LD capHand the contract to Dora
Ask Clara about bids or your company...
Go/No-Go memo · Summit Medical Center, Phase 2DraftShare
Criteria, each cited to the package
  • Qualification achievableBonding and references on file · p. 18Met
  • Capacity in the windowNotice to proceed in Q3 fits your workloadMet
  • 5 high risks, each citedLDs p. 47 · soils p. 288 · 3 moreReview
  • Scope fully estimable48 spec sections mapped to CSI divisionsMet
RecommendsBid82% fit

Clara drafts the memo. Your team checks the cited pages and decides.

Fill in the bid forms
Filling the bid form from your profile
Filled 14 fields in 22s

14 of 16 fields filled from your company profile and the bid package. 2 need you: the bid bond surety and who signs.

Suggested values
1.1 Legal name of bidderCompanyYour Company, Inc.[1]
2.2 Contract timeBid docs540 calendar days[2]
Ask Clara about bids or your company...
02 Bid Form.xlsxSavedDocument 3 of 7
C6fxYour Company, Inc.
AB
1Bidder information
1.1Legal name of bidderYour Company, Inc.
1.2Business address1200 Congress Ave, Austin, TX 78701
1.3Texas contractor license no.GC-448210
2Bid (AIA A305)
2.1Addenda acknowledgedNo. 1, 2 and 3
2.2Contract time540 calendar days
2.3HUB subcontracting planAttached, 31% HUB
3Security and signature
3.1Bid bond surety (5%)Needs you
3.2Authorized signerNeeds you
Bid form14 of 16 fieldsReview and sign
Price the Elementary School No. 8 bid schedule
Pricing 86 bid items
Priced 81 of 86 items in 1m 08s

81 of 86 items priced from your past estimates and bid tabs. 5 are open for your estimator, like temporary power: a lump sum with no description.

Suggested prices
04 22 00 CMU wall, 8 in.Past bids$18.40 per SF, average of 3 bids[1][2][3]
08 11 13 HM door, 90-min ratedEstimate$1,240.00 per EA, clinic, 2024[4]
Ask Clara about bids or your company...
Bid_Schedule.xlsxSavedDocument 5 of 7
D6fx18.40
ABC
01General requirements
01 50 00Temporary facilities1 LS$18,400.00
01 51 00Temporary power1 LSNeeds you
03Concrete and masonry
03 30 00Slab on grade, 5 in.4,435 SF$9.15
04 22 00CMU wall, 8 in.1,600 SF$18.40
08Openings
08 11 13HM door, 90-min rated12 EA$1,240.00
08 51 13Aluminum window, 4 x 5 ft34 EA$685.00
23HVAC
23 73 13Air handling unit, installed4 EA$86,500.00
Bid schedule81 of 86 itemsExport to XLSX

Sample project and sample data. Bids, pages, amounts and prices are illustrative.

Clara reads and drafts. Your team checks the cited pages and makes every call.

20+ hrs*saved reading each bid packageTwo to three estimator days of reading, down to a first pass in minutes.
8 hrs*saved filling in the bid formsBid form, AIA A305, bond and HUB or DBE forms filled from your records.
$2,800+*estimator cost saved per package28 hours at a loaded estimator rate of $100 an hour.
80%*less time to a Go/No-GoFirst review in under 5 minutes instead of two days.
4×*more bids screened each weekSame team, more packages read before the deadline.
+35%*higher win rate on the bids you chaseMore time for pricing and strategy, less for reading and retyping.

*Illustrative

Cited to the page

Where does a finding come from?

One clause on page 47, followed from the source to the dollar figure to the next step. An estimator checks it in seconds.

PDFSupplementary ConditionsSection 00 73 00p. 47

8.2.2 The Contractor shall not knowingly commence the Work prior to the effective date of insurance required to be furnished by the Contractor and Owner.

8.2.3 The Contractor shall proceed expeditiously with adequate forces and shall achieve Substantial Completion within the Contract Time.

§ 8.3 The Contractor shall pay the Owner $5,000 per calendar day of delay as liquidated damages and not as a penalty, with no stated cap.

8.3.1 Time extensions shall be granted only for delays described in Section 8.3.1 of the General Conditions, as modified.

8.4 The Owner may withhold liquidated damages from progress payments as they accrue.

Read against AIA A201-2017 §8.3Page 47 of 312

Finding

High riskLiquidated damages, no cap

Flagged by Clara, 1 of 5 high risks in this package

Exposure

$150,000*

30 days late × $5,000 per calendar day, on a $48M contract

Day 30No stated cap

Before you bid

  • Ask the owner to cap damages at 5% of the Contract SumDraft
  • RFI on § 8.3, cited to p. 47Ready for review
  • Or carry schedule contingency in the priceYour call
Read against US standardsAIA A201-2017ConsensusDocs 200CSI MasterFormatEJCDC C-700FAR 52Davis-Bacon prevailing wageDBE goalsBid bonds
The team

Who picks up
after a Go?

Clara's findings move with the package, so nothing is read twice.

Dora, BAU AI's contracts agentDoraAgent 02 · Contracts

Gets the LD clause on p. 47.

Checks prime contracts and subcontracts against AIA and ConsensusDocs, and flags the clauses that shift risk to you.

Meet Dora →
Nova, BAU AI's bid leveling agentNovaAgent 03 · Bid leveling

Gets the scope and alternates.

Levels sub bids to one scope and shows the gaps and unbalanced prices before you award.

Meet Nova →
Theo, BAU AI's takeoff agentTheoAgent 04 · Takeoff

Gets the drawing set.

Takes quantities off 2D PDF plan sets, each one marked on its sheet, for the scope check.

Meet Theo →
FAQ

What do precon teams ask about Clara?

Terms in the glossary: Liquidated damages · CSI MasterFormat · Go/No-Go · AIA A201

Guides: How US bidding works · Bid package review checklist · Go/No-Go criteria · Prevailing wage and DBE goals

What documents does Clara read?

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The whole solicitation: RFPs, ITBs, IFBs and CMAR RFQs, public or private, with the general and supplementary conditions, Division 00 and 01, specifications, addenda and bid forms. Clara reads PDF (vector and scanned, with OCR), DOCX and XLSX.

How does Clara find bids?

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Two ways. Clara scans 1,000+ bid portals and puts the bids that fit your profile into one inbox, and your team can add any ITB or RFP by upload, plan room export or email forward. Clara reads whatever lands in the inbox and scores it against your profile.

Which bid forms can Clara fill in?

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Qualification statements such as the AIA A305, bid forms with addenda acknowledgments, bid bond details and HUB or DBE participation forms. Clara fills them from your company profile, past projects and certificates and marks what came from where. Your team checks, signs and submits.

Can Clara price a bid schedule?

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Yes. Upload the owner's unit-price bid schedule and Clara suggests a unit price for each item from your past estimates and bid tabs in the AI Brain, shows where each price came from and flags items she cannot price. Your estimators review, adjust and export the schedule.

Does Clara take off quantities from plans?

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No. Quantity takeoff from 2D PDF plan sets is Theo's job. Clara reads the bid documents and hands the scope to Theo and Nova, so quantities and the bid read as one record.

Does Clara make the Go/No-Go decision?

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No. Clara drafts the Go/No-Go memo with the reasons and a page cite on every finding. Your team reads it, checks the pages that matter and decides.

How does Clara handle a no-bid?

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Clara writes down the reasons, such as fit, risk, capacity and schedule, each tied to the page it came from. The no-bid is on file with its reasoning, so the next conversation starts from facts.

What happens after a Go?

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The memo and its citations move with the package. Dora reviews the owner contract, Nova levels the sub bids, and Theo takes off quantities from the plan set. Your team decides at every step.

Is our bid data used to train AI models?

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No. Your profile, bid history and documents stay yours: US data residency, no training on your data, and a SOC 2 Type II audit underway.