One AI operating system for construction, from first bid to closeout.
BAU AI is the operating system for construction preconstruction: a platform of specialized AI agents that read every bid, contract, and proposal, cite every finding to the source, and hand work to each other across the lifecycle. Ten agents share one project record for each job, and a person on your team approves every decision.
- 10AI agents, one job each
- 1project record per job
- Everyfinding cited to its source
- Everydecision approved by a person
Project recordJob 2417 · sample
Clara cited LDs, p. 47
Dora flagged 7 clauses
Nova leveled 3 bids
Theo took off A-201
Patrick held Nov 20
Dario held $852
Lex signed the daily
Fina drafted pay app 6
Colin closed RFI-031
Pixer won the library job
ClaraBids and RFPsDoraContractsNovaBid levelingTheoTakeoffPatrickProject managementDarioProcurementLexField reportingFinaFinanceColinCommunicationPixerPipeline
The film · one sample job, start to finish
How does one job run on BAU AI, from profile to closeout?
Follow a sample library renovation in Travis County, TX. You set up your company once, then each agent does its part and hands the work on. Twelve chapters, about a minute and a half. Pick any chapter to jump to it.
Sample job and illustrative data. Agents draft; people on your team approve.
What it is made of
What is the BAU AI platform made of?
Four parts work together on every job: the agents, the project record they share, the AI Brain that holds your company’s knowledge, and the controls that keep people in charge.
- 01AgentsTen specialists, one job each
Clara, Dora, Nova, Theo and Pixer win the work. Patrick, Dario, Lex, Fina and Colin deliver it. Each one does the reading and the first pass.
See all 124 features - 02Project recordOne record per job, in order
Every document, finding, handoff and approval for a job sits in one place, from the solicitation to the last pay application. Agents read it and write to it.
- LDs $5,000 a dayp. 47
- Cap LDs at 5%?p. 47
- Retainage 10%p. 52
- 03AI BrainYour company’s knowledge
Your profile, past bids, unit prices, preferred subs, standards and the way you like work done. Every agent reads it, so answers fit your company.
- RegionsTravis, Williamson, Hays
- Bonding$30M single
- Drywall, per SF$2.14 avg, 14 jobs
- 04ControlsPeople decide, always
Approvals by role, a full audit log, and permissions per job. Nothing is sent, awarded or paid without a person’s sign-off.
- Award approvedEstimator
- PO approvedProject manager
- Pay app sentController
Ten agents
Which agent does what, and who approves it?
Each agent has one job, reads a known set of documents and hands over a known result. The last column is the person on your team who approves that result.
| Agent | Stage | What it reads | What it hands over | Who approves |
|---|---|---|---|---|
| ClaraBids and RFPs | Win the work | Solicitations, bid packages, addenda and bid forms, found across 1,000+ public bid portals | A Go/No-Go memo, risks cited to the page, bid forms filled in for review | Precon lead |
| DoraContracts | Win the work | Owner contracts and subcontracts, compared to AIA A201, A101 and A401, ConsensusDocs and EJCDC | Each deviation with its risk, who it favors and the question for counsel | PM and counsel |
| NovaBid leveling | Win the work | Sub bids and supplier quotes, in any layout | A bid tab leveled to one scope, gaps, unbalanced prices and an award memo | Estimator |
| TheoTakeoff | Win the work | 2D PDF plan sets, vector or scanned | Quantities, each one marked on its sheet, and schedule mismatches | Estimator |
| PixerPipeline | Win the work | Clara’s bid matches, invitations to bid, referrals, your past projects and team records | The pipeline by stage, a bid calendar, proposals and qualification packages, win rate | Precon or BD lead |
| PatrickProject management | Build it | Your schedule from Primavera P6, the buyout log, meeting actions and site walk photos | A three-week look-ahead, critical path risks, recovery options, action items and the punch list | Project manager |
| DarioProcurement | Buy it out | Field material requests, purchase orders, supplier dispatches and delivery tickets from a phone photo | Orders, gate bookings, deliveries matched to the order, crane and equipment bookings | Project manager |
| LexField reporting | Build it | Photos, voice notes, sign-ins, checklists and messages from the crew | Daily reports with a source on every line, manpower, weather and delay logs, inspections, safety records | Superintendent |
| ColinCommunication | Build it | Project email, WhatsApp and text, meeting recordings and new drawing revisions | Messages filed to their RFI or submittal, answers tracked, minutes and transmittals | Project manager |
| FinaFinance | Close it out | Budgets, change orders, invoices, bank statements and work in place | AIA G702 and G703 pay applications, margin, cash forecast, lien waivers | PM and controller |
Clara, Dora and Nova are in the published plans. Theo and the five delivery agents are offered to the founding cohort. Pricing is on request.
Handoffs
How do the agents hand work to each other?
When one agent finishes, its result goes into the project record with its source, and the next agent picks it up. Nobody retypes a number. Here are eight handoffs from the sample job.
01Win the work
ClaraBids and RFPsTheoTakeoffNovaBid levelingDoraContractsPixerPipeline02Buy it out
DarioProcurementPatrickProject management03Build it
LexField reportingColinCommunication04Close it out
FinaFinance- Clara to Dora: Liquidated damages clauseSupplementary Conditions, p. 47
- Clara to Pixer: A matched bid, into the pipelineITB 26-0412
- Theo to Nova: Scope quantities for levelingA-201, A-202
- Theo to Dario: Material list for purchase ordersTakeoff, 46 items
- Pixer to Patrick: The won job, with the client and commitmentsAward notice, Dec 18
- Dario to Patrick: Short delivery and the balance dateDN-5531, 540 of 600
- Lex to Colin: A question from site, as RFI-031Voice note, 10:14 AM
- Lex to Fina: Percent complete for billing5 daily reports
Control
Where do people stay in control?
BAU AI does the reading and the first pass. The decision stays with the person who owns it.
- Agents draft, people decideAn agent can read, compare, draft and flag. Awards, purchase orders, contracts, reports and payments wait for a person.
- Every finding cites its sourceEach result links to the page, sheet, photo or message it came from, so anyone can check it in seconds.
- Roles decide who approvesSet who approves what on each job: the estimator awards, the project manager approves orders, the controller sends pay applications.
- A full audit logEvery read, draft, edit, approval and send is logged with the person, the time and the version.
- Nothing leaves without sign-offNo email, RFI, report or pay application goes outside your company until someone on your team sends it.
- M. Ortiz approved PO-1190, Lone Star Supply
- Dora drafted Question for counsel, LDs p. 47Draft
- J. Patel approved Drywall award, Hill Country
- Patrick proposed Option A, holds Nov 20Draft
- S. Lee approved Option A, sent to subs
- A. Ruiz sent Daily report, Nov 4
Inputs
What does BAU AI read, and where does work come in?
It reads the documents you already get, in the forms the US industry uses, and works alongside Procore, BuildingConnected or your plan room rather than replacing them.
Documents it reads
- PDFvector and scanned, read with OCR
- DOCXcontracts, specs and letters
- XLSXbid forms, bid tabs and schedules of values
- Photosdelivery tickets and site walk photos from a phone
- DWG and DXFon the roadmap
Standards it knows
- AIAA201, A101, A401, G702 and G703
- ConsensusDocs200 and 750
- EJCDCC-700
- CSI MasterFormatdivisions and cost codes
- Davis-Baconprevailing wage determinations
Where work comes in
- 1,000+ public bid portalsscanned for new solicitations
- Email and the project inboxaddenda, quotes and RFI answers
- WhatsApp and textphotos, voice notes and messages from the field
- Primavera P6schedule import with logic kept
- Your accounting systemsynced for costs and billing
Security
Is our project data safe on the platform?
Every agent works inside the same security boundary, so one set of controls covers the whole job.
Read the security details- US data residencyYour documents are stored and processed in the United States.
- No training on your dataYour bids, contracts and prices are never used to train AI models.
- Tenant isolationLogical isolation on the standard platform; single-tenant or on-premise on Enterprise.
- SOC 2 Type II in progressThe audit is underway. We will say so when the report is issued.
Getting started
How do we start with BAU AI?
Four steps. You can start with one agent on one job and grow from there.
- 1Book a 15-minute demo
We show the platform on a bid package like yours and answer questions.
Book a demo - 2Set up your company profile
The AI Brain reads your website and suggests your profile. You confirm each field.
About the AI Brain - 3Run it on one live job
Start with the agents you need, on a real bid or project, with our team beside you.
Founding cohort - 4Add agents as you go
Every agent you add reads the same project record from day one.
All features
What is the BAU AI platform?
BAU AI is the operating system for construction preconstruction: a platform of specialized AI agents that read every bid, contract, and proposal, cite every finding to the source, and hand work to each other across the lifecycle. Each job has one project record that the agents share, and people on your team approve every decision.
Do the agents make decisions on their own?
No. Agents read, compare, draft and flag. Awards, purchase orders, contract positions, reports and payments wait for a person on your team, and every approval is logged.
How do the agents share work?
Through the project record. When one agent finishes, its result goes into the record with its source, and the next agent picks it up. For example, Theo’s quantities become Dario’s purchase order lines.
Do we need all ten agents?
No. Most teams start with one or two agents on one job, then add more. Clara, Dora and Nova are in the published plans; Theo and the delivery agents are offered to the founding cohort.
Does BAU AI replace Procore or BuildingConnected?
No. BAU AI reads what comes in and what you are about to sign, and works alongside Procore, BuildingConnected or your plan room.
Is our data used to train AI models?
No. Your data stays in the United States, is isolated from other customers and is never used to train AI models. Our SOC 2 Type II audit is in progress.
How does setup work?
You give the AI Brain your website. It suggests your trades, regions, project size and bonding, and you confirm each field. We then set up one live job with you.