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AI Brainby BAU AI

Your company already has the answers.
Now your team and agents can use them.

The BAU AI Brain connects your past bids, contracts, spec books, sub proposals and project email into one secure knowledge layer. Ask a question, get an answer cited to the document and page, and give Clara, Dora, Nova and Theo your company's context.

Book a demo See how it works
US data residency No training on your data Every answer cited
AI BrainKnowledge base
Which of our past projects are the best references for this bid?
AI Brain Searched 48 past projects · 3 matches

Three completed projects fit as references, matched by building type, CSI division and contract value.

County hospital, central plant 96%
Type: New build · HVAC CMAR · Division 23 Air handling units Value: $1.8M
Office building renovation 91%
Type: Renovation · HVAC Hard bid · Division 23 Ductwork and controls Value: $1.2M
University lab building 88%
Type: New build · HVAC Design-build · Division 23 Lab exhaust and air handling Value: $2.4M
Cited sources
Reference_List_2025.pdfp. 2
Final_Pay_App_Office_Reno.pdfp. 1
Closeout_Lab_Building.pdfp. 14
Sample data, illustrative. Project names, values and file names are examples.
01The problem

Your most valuable knowledge is scattered across the company.

You may have 10, 20 or 30 years of project history. Finding the right piece of it still depends on someone knowing:

  • which project folder to open
  • which email thread to search
  • which estimator remembers the job
  • where the old bid tab was saved
  • where past unit prices and references live

The AI Brain turns it into one searchable, cited company memory.

Today: scatteredWith the AI Brain: one memory
Project folders SharePoint Outlook Bid tabs Contracts Sub proposals Excel Closed-out jobs Your team's experience
02How it works

Connect. Understand. Use.

The AI Brain connects the knowledge you already have into one layer that understands what your company builds, and serves it to your people and your agents.

1Connect
Project documents
Email
SharePoint and file servers
Bid tabs and estimates
Contracts
Sub proposals
Spec books
Closeout documents
Bid packages
2AI Brain
Company knowledge layer
Knowledge layer
Projects Owners References Unit prices Trades and scopes Contracts People Subs and suppliers Experience
Understanding and cited answers
3Your team + agents
ClaraBids and RFPs
DoraContract review
NovaBid leveling
TheoQuantity takeoff
More specialistsIn development

One company brain. Multiple AI agents.

03Ask & answer

Ask your company. Not the internet.

Every answer links to its source document and page. Sample data shown.
04Use cases

Company knowledge becomes your everyday workflow.

Reference finder
Find the strongest past projects for a new bid, prequalification or SOQ.
  • Project type
  • CSI division
  • Delivery method
  • Project value
  • Owner
  • Location
Find the right reference fast.
Unit price history
Search past bid tabs and estimates for comparable line items.
  • Line items
  • Descriptions
  • Units
  • Historical prices
  • Project context
Reuse years of estimating knowledge.
Project search
Ask across closed and active jobs without opening folders, PDFs and old email.
  • Documents
  • Email
  • Contracts
  • Correspondence
Turn project archives into company memory.
Agent context
Clara, Dora, Nova and Theo start from your company's past projects, positions and experience instead of from zero.
  • Company-specific
  • History
  • Preferences
Make every agent work like your team.
05AI agents

The Brain remembers.
The Agents act.

One company memory for every agent
Clara
Bids and RFPs
Finds and reads bids, drafts the Go/No-Go and fills in bid forms with your references and experience.
Connected to the Brain
Dora
Contract review
Checks contracts against AIA and ConsensusDocs and against what you agreed before.
Connected to the Brain
Nova
Bid leveling
Levels sub bids against your past bid tabs and unit prices.
Connected to the Brain
Theo
Takeoff
Takes quantities off 2D PDF plan sets and checks them against your estimate.
Connected to the Brain

Every new BAU AI agent starts with the same company memory.

06Before / after

From searching for knowledge to using knowledge.

Before the AI Brain
"Does anyone remember which job this was?"
Searching folders and Outlook, calling around
Rebuilding work you already did
Knowledge walks out when people leave
Generic AI tools do not know your company
With the AI Brain
Ask one question
Past projects at hand
Project experience you can reuse
Answers cited to the source
Knowledge stays in the company, and the agents know it
Your edge

Generic AI knows construction.
The AI Brain knows your company.

Every closed-out job adds to it. Over time it becomes a memory only your company has.

Project experience Line items Unit prices References Subs and suppliers Bid results Contracts Correspondence

Your company gets sharper with every project.

07Security

Your company knowledge stays your company knowledge.

Data ownership
You own your company data.
No model training
Your documents are never used to train AI models.
Permission-aware
Access follows your company permissions and sign-in.
Cited answers
Every answer can be checked against the document and page.
Human in the loop
Bid, contract and award decisions stay with your people.
US data residency SOC 2 Type II in progress
08Private AI

Private AI for your company: your Brain runs where you need it.

For teams with stricter requirements, BAU AI also runs as Private AI on the Enterprise plan: in a dedicated single-tenant instance or in your own infrastructure, with your data and your keys.

In every plan

BAU AI cloud

The standard: logically isolated per customer, encrypted at rest and in transit, US data residency.

Data
Logically isolated in the BAU AI cloud, in the US
AI models
Run in the BAU AI cloud
Operation
BAU AI
Enterprise

Private cloud Single-tenant

A dedicated single-tenant instance for your company alone.

Data
In your own dedicated instance
AI models
Run in your dedicated instance
Operation
BAU AI, for you alone
Enterprise

On-premise Self-hosted

BAU AI runs in your own infrastructure. Your data stays on your network.

Data
In your own data center
AI models
Run in your environment
Control
You: network, access and keys
  • In every option:
  • Your data belongs to you
  • No training on your data
  • Your company permissions apply
  • Answers cited to the source
Ask about Private AI Enterprise plan
09Implementation

From company files to your AI Brain.

01Discovery
Understand
Map your projects, folders and the questions your team asks most.
02Connect
Connect
Connect project folders, SharePoint, email and your bid and estimate files.
03Intelligence
Build the company memory
Index past projects, bids, contracts and prices.
04Activate
Turn on the workflows
Start with search, references and unit price history, then connect the agents.

Start with your most valuable use case. Add more without rebuilding.

10Expansion

One foundation. Room for every next use case.

Bids and RFPsAvailable
Reference finderAvailable
Contract reviewAvailable
Bid form fillingAvailable
Sub bid levelingAvailable
Supplier historyAvailable
Project searchAvailable
Unit price historyAvailable
Team expertisePlanned
Project controlsPlanned
ERP connectionPlanned
Resource planningPlanned

Once the Brain exists, every new workflow uses the same knowledge instead of another isolated AI tool.

11ROI

Your estimators should estimate. Not search.

Even modest search time adds up across a precon team, before any bid, pricing or automation benefit is counted.

6 estimators6
× 2 hours a week searching≈ 500 hours a year
× $75 loaded cost per hour$75
Search time per year≈ $37,500

Illustrative example. Your numbers depend on team size and usage.

Turn years of project experience into your edge on the next bid.

Build a private AI Brain that knows your projects, documents, prices and experience, and makes it available to your team and your agents.

Book a demo

Built for general contractors, subcontractors and project-based construction teams.